2009 JCI Philippines Circulars
 
 

LATEST AND PRIORITY NSG  CIRCULARS        ISSUED:

 

 

 

 

 

 

 

 

 

NSG Cir. No. 18 s. 2009 
April 18,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:  
Template for the Submission of Constitution & By-Laws Proposed Amendments
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Warmest greetings from your National Secretariat! 

This in connection with our upcoming Constitutional Amendments during the 61st National Convention in Puerto Princesa City to be held on October 8-11, 2009.  In reference to NSG Cir. No. 16 s. 2009 that has already been sent earlier requesting everybody to send their proposed amendments for the JCI Philippines Constitution and By Laws for consideration by the members of the Special Planning Committee (SPC) and the Constitutional Amendments Review Committee (CARC). 

In order for the SPC-CARC members to easily and clearly understand what will be the substance and true meaning of all submitted proposed amendments we are sending you simple format to follow in submitting proposals which everyone must strictly follow.  This is in addition with the three main basic rules in formulating your proposals as specified in the NSG Cir. No. 16 s. 2009.  Please follow the simple format as seen below; 

Template format : 

A)      In amending an Old Provision (Please indicate the present provision that is to be amended or to be replace by an Amended Provision then indicate the brief but complete in substance rationale).  

Example:  

1.        (Present Provision) - ARTICLE IIIA, Section 2. Fiscal Year. - All LOMs shall be required to observe a uniform calendar year commencing on January 1st and ending Decembers 31 xxx…)

 

     (Proposed Amendment/s) --- (It should be amended or change to xxx….

 

Brief Rationale -   The Natcon is the culmination of the LOM administration xxx…     

 

    Note  :      Please underline all key words that were amended/replaced/rephrased or inserted.  

B)      For  New  Provision, pls. indicate the Article and Section/Paragraph  where it should inserted) 

1.      (New Provision under Art. ___, Sec. ___, New JCI Mission) - To provide development opportunities that empower young people to create positive change, xxx …. 

 

Brief Rationale – The New JCI Mission and Vision was approved by JCI General Assembly during the 63rd                               World Congress in New Delhi, India last year, xxx… 

 

 By following the simple pattern or template as specified above and by giving complete details of all your proposals will expedite the smooth flow on the screening and consideration of all amendment proposals to be done by the SPC-CARC members.  

Hoping for your kind cooperation and please be guided accordingly. 

Thank you very much.  Let’s “Be Better and Be One@61” 

At your service,

NSG Van Torrevillas

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NSG Cir. No. 17 s. 2009 
April 7,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:   New JCI Philippines Website
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Warmest greetings from your National Secretariat! 

Good news to everybody, as we all know among the priorities of this year’s Presidential Thrust is to revolutionize and to maximize the opportunities offered by modern technology. This includes the construction of our own e-Reporting system website where all the LOMs can upload their reports on their activities. To go along with it is the improvement of the ten years old JCI Philippines website www.philjaycees.com  by upgrading or creating a new website to maximize leverage in digital marketing program for the organization. This will be made to contain all the packages to be seen in the said website and to have it interlink with other JCI websites both local and international including our e-Awards and the e-Reporting system. It should be loaded with all the data or information about our organization especially the national projects as focal front in the marketing strategy for the organization 

Thanks to the effort of our National President, JCI Sen. Fulbert C. Woo under his leadership, the creation of the new JCI Philippines website has now materialized. This was made possible under the dynamic help and support of NTD, JCI Mem. Gleendo Dasmarinas as its Chairman and his website team.  Finally, they have come up with an attractive, fully featured with our needs having an elegant green design most suited to be our national organization website. As has been referred to as the “Bagong Tambayan” and formally launched recently during the 2nd Regular NB Meeting last April 4, 2009 in Magalang, Pampanga now available for viewing at www.jciphilippines.com  now up and running.  Although some its pages are in its initial stage and some parts of it are still to be completed or can be further improved later on.  We hope we can keep it updated from time to time.  Let me take this opportunity to encourage everyone for their help in feeding or sharing us data/information on your projects, activities and even your blogs which our organization deems it important and relevant to make new website be more informative and interacting among our viewers.  

The new JCI Philippines website aims to provide the kind of information, guidance and inspiration for all our members and chapters.  We are confident this website can contribute to a kind of result we all are expected to accomplish. Such achievement is dedicated to the young men and women of JCI Philippines to whom its aspirations, hopes and dreams in building for a Better, Stronger and Indomitable JCI Philippines.  

So come on, let go to our “Bagong Tambayan”  www.jciphilippines.com and enjoy viewing it! 

Thank you so much. 

Let’s “Be Better and Be One@61” 

At your service,

NSG Van Torrevillas

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NSG Cir. No. 16 s. 2009 
April 1,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:   Submission of Proposed Constitutional Amendments
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Greetings Fellow JCI Members! 

We are pleased to inform you this year we will be having again our Constitutional Amendments. Accordingly, we are already on our way for the necessary preparations for this activity. The final deliberations and ratification of all proposed amendments will be done at the General Assembly during the 61st National Convention in Puerto Princesa City comes October 8 -11, 2009.  At this point, you are hereby advised to review the JCI Philippines Constitution and By-Laws and start determining possible changes to it. Whatever decisions that will come out later will soon be of great importance to our organization’s future. 

In this light, we are encouraging everybody to please participate in this important undertaking by submitting your propose amendments to your respective NEVPs or Area Representative to the eleven (11) men team Strategic Planning Committee (SPC) on Constitutional Amendments created by the National Board to be chaired by the GLC. This is in reference to Policy Manual (Pol.16.1) constituting the members for the Constitutional Amendments Review Committee (CARC) whose task is to review and screen all proposals. You can also submit your proposed amendments directly to the office of the NSG the deadline of submission will be on April 30, 2009.  

Relative to this, may I take this opportunity to remind you that in formulating new policies or amendments to existing provision/s in the JCIP Constitution and By-Laws you deem necessary, it is imperative to consider the basic rules to follow as mentioned below: 

1.        All proposals be made to be prospective in character and nature and applicable to the exigencies of times

2.        To align all proposed amendments with the updated JCI Constitution and By-Laws and JCI SPC Recommendations as approved by GA during the New Delhi, World Congress last year.

3.        Should not be contrary to the provisions of the Philippine Constitution especially the Corporate Code of the Philippines, SEC or any other similar laws enacted by the Philippine Congress as the case maybe. 

Indubitably such approved amendments will definitely affect the future progress of our beloved organization especially in the enhancement and streamlining of administrative conduct, improvement or cohesion of policies for our LOMs and to the general membership. Also it’s external relations to agencies or other organizations as well as for consistency with existing JCI policies, etc.    

Let us therefore explore the possibilities of having a more relevant, progressive and dynamic JCI Philippines through this empowerment.  We must remember this is our own Charter Change not for personal interest but for future improvement of basic laws of our organization. It is expected that we can do “Better” this time and soon be remembered as one of those who charted the future course direction of JCI Philippines and to leave a legacy during our term of office.

For reference, please see copies of our JCI Philippines Constitution and By-Laws which can be found in the LOM Presidents CDs or Business Session Manuals that were distributed during National Convention or you can download it in our website www.philjaycees.com. Attached also is copy JCI SPC Recommendations and the JCI Constitution and By-Laws can also be obtained at http://www.jci.cc/downloads/en/corporatedocs  For further inquiries or questions regarding the constitutional amendment please contact GLC Enteng at (0917)6234888 / (0922)2980877, E-mail: vincentkp2@yahoo.com or our National Secretariat for assistance. Thank you. 

Let’s “Be Better” and be One @ 61.   

 At your service,        

NSG Van

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NSG Cir. No. 13 s. 2009 
March 19,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:   Submission of Official LOM Membership List
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Warmest greetings from your Secretariat! 

Your National Secretariat is always trying its best in keeping in touch to everybody especially all the LOMs by giving pertinent information in order to maintain smooth flow in the conduct of our administrative operations. Kindly be informed that upon review on the records of our chapters, it has come to our attention that as of to date only few have submitted their membership list among the LOMs in good standing.   

In this regard, we would like to follow up LOMs which did not yet submitted a copy of their Official Membership List.  Please be reminded to specify their specific position.  For new members kindly also indicate the year they were inducted for membership ID numbering purposes.  To those LOMs which already paid partially kindly pay in full then furnish us a copy of your complete paid membership list so that we can facilitate on processing of membership ID cards to be issued to all our paid members this year. Moreover, be informed also that our National Comelec needs them later for counter checking of voting delegates for the National Elections during our simultaneous Area Conferences to be held on September 4-6, 2009. 

Your prompt action on the above request will help your National Secretariat to be more responsive and effective in maintaining high operation and satisfaction standards.  Looking forward then for a positive response from all concerned.   

Thank you very much.  

Let’s “Be Better” and be ONE@61.   

At your service,

NSG Van

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NSG Cir. No. 12 s. 2009 
March 16,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:   Reminder on the Deadline on Payment of Dues
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Warmest greetings from your Secretariat! 

We are happy to note as we approach to close the first quarter of our term with your support in this year’s administration so far much has already been accomplished.  Reports have been coming which shows your active involvement in all our programs and activities. Definitely this will be of big help in ensuring the success of our plans for the rest of the year. Accordingly, we cannot deny the fact that no administration can be considered a success without a sound fiscal management as this is the lifeblood of our organization.  

In this light we would like to remind everyone of your financial obligation in paying your JCI/JCIP membership dues.  The deadline for the full payment will be on March 30, of each calendar year as provided in Art. XII, Sec. 6 in our Constitution and By_Laws. The prompt payment of your dues will determine your chapter status. As a matter of policy only paid chapters are the one’s who can avail the privileges of a good standing LOM like the issuance of individual membership IDs, the exercise of your voting rights, right to bid for awards and the participation in the JCIPEA program among others.  

Moreover, may I also take this opportunity to encourage and register your actual number of your members to fully enjoy their membership. For LOMs that have availed the early bird incentives, we are appealing to please work for an increase in membership over and above your last year’s declaration. For those who wish to pay their dues on-line, kindly make your payments in check or in cash payable to;   

                                JCI Philippines, Inc.

                                BDO, Heroes Hills Branch, Q.C.

S/A No.  201 0109 321 

Kindly send copy of your deposit slip to the JCIP Secretariat thru Fax No.  (02) 374-4138  or thru mail for proper account checking and appropriate recording. Thank your very much! 

Let’s “Be Better” and be ONE@61.   

At your service,

NSG Van Torrevillas

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NSG Cir. No. 11 s. 2009 
March 10,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:   JCI Theme and ONE@61 logo
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Greetings from your Secretariat! 

As has been conceived by the National President to reflect meaning and to symbolize the thrust for year 2009 administration, he has come up with ONE@61 logo upon proper consultation of the members of the Executive Committee. It has undergone further revisions until they come up with its final design which was presented during the Planning Session and finally approved by the members of the National Board during their 1st Special NB meeting last year in Dipolog City along with the JCI Theme: “Be Better”. 

Be informed that the O-N-E in the logo as conceptualized by the National President the tagline “ONE@61” has its meaning. The “O” stands for “Open the Doors for Growth and New Opportunities, the “N” for New Dimensions to Explore with Electronic Revolution and “E” stands for Energize our Members to a New Sense of Purpose – A Higher Purpose. This will be the working framework during this administration, JCI Philippines 61st year with the rallying call for attaining Stability, Growth and Unity as the major objective.    

As of to date we noticed that only few have been using it in their official communications and e-mails as well as LOM websites and other on line viewing also during projects implementation and other activities thru streamers and tarpaulins for display to create awareness on the general public..    

In this regard, we are providing a soft copy of said logo in JPG format for your official use to maximize promotions thru said logo and the whole JCI organization in general. The copy is also available at the JCI Philippines website www.philjaycees.com downloadable for our members consumption. 

Thank you very much in helping us in promoting the culture of service excellence. 

Let’s “Be Better” and be ONE@61.  

NSG Van Torrevillas

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NSG Cir. No. 10 s. 2009 
March 10,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:   Earth Hour Philippines 2009
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Warmest greetings from your Secretariat!

This is in connection with the letter we received from the Department of Energy signed by Secretary Angelo Reyes dated February 9, 2009 inviting our organization to join the call of the organizer’s to support the “Earth Hour Philippines 2009”.  Said activity is a major call to every individual, government and business to take action to help ensure a sustainable future of our planet. The Earth Hour is a message of hope and collective action to fight global warming which is very important concern facing us today.  With this undertaking, our country will again join millions of communities around the world which will unilaterally turn out the lights for ‘Earth Hour 2009, in collaboration with the Department of Energy, The Green Army, and SWITCH Movement nationwide, Luzon, Visayas and Mindanao aiming for the participation of at least ten million Filipinos.   

In what aims to be world largest mass participants event, Earth Hour 2009 will be the culmination of one billion people in over 1,000 cities from a round the globe represented by business, government and communities uniting to send a message to world leaders for 2009 UN Climate Change Conference in Copenhagen, Denmark that we need a commitment of ACTION to reduce greenhouse gas emissions soon.

On March 28, 2009 at 8:30 PM, our country will once again join millions of communities all over the world in this symbolic act. Among the highlights of this Earth Hour Philippines 2009 are the Earth countdown live concert and entertainment events to be held in key provinces and cities from 7:00 pm to 10:00 pm on (Saturday) March 28, 2009.

Our organization can also play an active and significant role in Earth Hour 2009 through the following ways.

·          Switching of your corporate signage or majority or all the lights at your headquarters and all facilities within your control during Earth Hour.

·          Mobilizing your networks and communities to participate during Earth Hour events at the Mall of Asia or in your respective communities.

·          Organizing your own Earth Hour event in your community or locality to widen the reach of the campaign.

·          Encouraging your networks and communities to switch from incandescent bulbs to compact fluorescent lamps and

·          Using various communication channels to promote Earth Hour including company websites, community newsletters and blogs.

In this light, as one of our organization thrust approved by the National Board this year is to have projects aimed to help in the conservation of our environment thru the “Project Green”. Hence, in support with DOE on this event, we are soliciting all our members to have a commitment to support said undertaking by participating on this event or you can conduct projects related to it. This is also in support with JCI’s presidential thrust “Global Impact thru Local Action” on Climate Change. By doing so we can look forward to a meaningful action that spells a big difference for our world. 

For more information on this matter, or if you would like your LOM to express commitment to this initiative, please feel free to call the organizer’s at tells. (02) 8402134, 8126209 loc. 5200 or 8125974. The members of the Earth Hour organizing team are ready to meet you at your convenience to discuss on how you may participate in this global event.  We look forward for your support and cooperation in this noble undertaking. Thank you very much.      

Let’s “Be Better” and be ONE@61.  

NSG Van Torrevillas

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NSG Cir. No. 9 s. 2009 
March 10,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:  
JCI Climate Change Survey
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Warmest greetings from your Secretariat!

This pertains on the request of JCI to conduct a survey from among JCI members around the globe regarding climate change which has been launched by JCI lately. The purpose of said survey is to gather views from all JCI members on what kind of specific actions they would like to tackle on Climate Change issue. Such results data will be for further discussion during the JCI UN Leadership Summit at UN Headquarter in Geneva, Switzerland on July 28-30, 2009 in order to make summit more productive, reflecting our members’ voices on Climate Change.

In support to this noble undertaking, we would appreciate very much if you could help us promote and accelerate to all the LOM members by completing the survey online.  Kindly read carefully the introduction and instructions as mentioned below.

Introduction on Climate Change

At present, climate change is one of the most relevant issues under discussion by the international community. In fact, UN Secretary-General Ban Ki-moon has made climate change the priority of his mandate as the leader of the United Nations. JCI considers climate change as one of the priorities of the 2009 Plan of Action. As a result, this July 28-30, at the 2009 JCI Leadership Summit (www.jci.cc/summit), delegates from 115 countries will go behind the security gates at the UN Office in Geneva, Switzerland, to explore, propose and take actions on climate change. The Objective of the Survey is to identify what JCI members around the world want to address on climate change.

Instructions

-   Online survey will be active until April 3, 2009
-   Conclusion of the survey will be posted at the JCI website www.jci.cc on April 5, 2009
-   Only members are requested to answer
-   Answer all questions (you will need only 10 minutes)
-   Once you read these instructions, click http://www.jci.cc/survey.php?u=3&lg=1 and you will be taken to a   specific JCI webpage
-   Once you start the survey, you are requested to finish it. There is no option to finish the survey later
-   When you conclude the survey, click Submit this survey. Your answers will be sent to JCI WHQ

Thank you, in advance, for your kind cooperation.

NSG Van Torrevillas

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NSG Cir. No. 8 s. 2009 
March 9,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:  
Grand BIDA March Awareness in the fight for Illegal Drugs
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Greetings Fellow JCI Members! 

This is to inform you that we received a letter from PAGCOR dated February 25, 2009 inviting our organization to join the “Grand Bida March” to be held on March 21, 2009.  This event was organized led by PAGCOR in cooperation with DepEd, Dangerous Drug Board (DDB) and Batang Iwas sa Droga (BIDA) Foundation which was launched last year.  It is an anti-drug abuse program whose purpose is to in fight and to help addressed the country’s drug problem. The initiative primarily targeted elementary students both from the public and private schools nationwide. 

To intensify the fight against illegal drugs, PAGCOR in partnership with agencies including NGOs agreed to have a joint effort to stage the said Grand Bida March. This undertaking is also an attempt to earn recognition with the Guinness World Book Records to showcase the most number of students, the youth in general, parents and to everybody in crusade against drug abuse and to deliver a strong message to the world that we move for drug free society. 

In this regard, in support to said initiative we are inviting all our members especially those from Metro Area and Area 3 to join the call of PAGCOR for said undertaking.  The parade will culminate at the Quirino Grandstand in Luneta where a free concert will be held.  All participants are encouraged to register at the booths located at the CCP in Roxas Blvld. Pasay City.  Registration starts at 1:00 PM while the march is schedule at 3:00 pm. 

However, to facilitate registration procedures the organizers will soon provide us with advance copies of registrations forms (sample copy see attached file). Participants registration forms will be submitted to the booths mentioned above before the grand march. Those LOMs which can have at least (minimum of 5 members) who will join will be given three (3) JCIPEA points that would be under the other local projects guidelines. For more information you may contact the PAGCOR representative Ms. Che Servilon at (02) 526-3719 or you can call the JCIP Secretariat for further assistance.  Thank you.        

 Let’s “Be Better” and be One @ 61. 

NSG Van Torrevilllas

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NSG Cir. No. 7 s. 2009 
February 10,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:   Amended JCIPEA Guidelines
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Greetings Fellow JCI Members!

During 1st Regular NB Meeting last January 10, 2009 the JCIPEA Guidelines was approved in principle to further align it with NTC guidelines on points. On careful deliberations during the 1st EXCOM held last January 23, 2009 we have finally reconciled on the points on seminars and come up with the amended JCIPEA guidelines for this year. (Please see attached file).   

Such move is in line with the effort to maximize the recognition by giving appropriate points on the projects, activities, trainings and other matters pertaining to the conduct of the administrative functions to be undertaken. The EXCOM then have introduced some revisions on the rules and corresponding points to level the playing field to all the LOM to keep them to be at par with each other. This time it is expected to be more competitive in the race for excellence. 

Be informed further as agreed during the EXCOM submission of proposals on points to further enhance the said JCIPEA guidelines still be entertained thru your respective NVPs or directly the Office of the National Secretary General to be presented for consideration during the 2nd Regular NB Meeting on April 4, 2009.     

We always count on your support on this year of service as we look forward for everybody for being “Active Citizens” thru active leadership so that we can always “Be Better” and be ONE@61.     

Thank you very much and good luck to everybody!

NSG Van Torrevillas

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NSG Cir. No. 6 s. 2009 
January 14,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:  
Representative to the Strategic Planning Committee
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Greetings Fellow JCI Members! 

      Kindly be informed that this year is our Constitutional Amendment year wherein everyone has the opportunity to submit proposals on the possible changes in the JCI Philippines Constitution and By-Laws. As an initial step in the preparations said upcoming activity your National Board during their 1st Regular NB meeting held last January 10, 2009 passed a resolution to create an eleven (11) men team to composed a Strategic Planning Committee to form a Constitutional Commission wherein six (6) will be appointed by the National President and five NEVPs or their respective representative to compose the said commission. 

      In this light, it is therefore recommended that such matter be included in the agenda in your respective RCMs and ACMs for the nomination and selection of said area representative to the Strategic Planning Committee.  Please take note that priority be given to the NEVP or NVPs but not necessary.  However, preferably a Past National Officer of JCI age or whoever you deemed the best among the qualified members in the respective areas.     

     For further inquiries you can call our National Secretariat for further assistance. 

Let’s “Be Better” and be One @ 61. 

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NSG Cir. No. 4 s. 2009 
January 12,  2009

TO             :   ALL  LOM Presidents,  NB Members and  Key JCI Members 
FROM       :   The National Secretary General 
SUBJECT:  
Re: New JCI Mission/Vision
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Greetings from your National Secretariat Fellow JCI Members! 

This in line with the recent developments that have taken place during the 63rd JCI World Congress held in New Delhi, India last November 2008 wherein the General Assembly voted on the approval of the new JCI MISSION and VISION” per recommendations by the JCI Strategic Planning Committee (SPC). The new Mission and Vision are as follows; 

Mission - To provide development opportunities that empower young people to create positive change” 

Vision  -  To be the leading global network of young active citizens. 

There maybe some questions about the change on said mission/vision considering its timing or the appropriateness for the JCI organization. On quick view of its perspective it is evident that the new mission and vision did not deviate on the principles from the old one but just its short cut from the former with same substance. The change was then meant to align and to make it more relevant on the battle cry of the organization being a federation of young leaders and entrepreneurs. The new Mission however, does not seek to change the purpose of our organization but rather presents the same concept in a more concise, efficient and easily understood way. The new Mission is easier to relate to and promote, with posterity in mind. The opportunities listed in the previous Mission statement may change over time, but the purpose of JCI’s existence will not. It can now be considered to be more comprehensive on what the JCI organization really look like to all members and to those prospective members who want to join the organization. 

Hence, in compliance in promoting and practicing its principles including its underlying values of said new JCI Mission and Vision your National Board during its 1st Regular NB Meeting last January 10, 2009 passed a resolution establishing a policy requiring all the LOMs to recite the New JCI Mission only right after the JCI Creed in all the programs and other similar activities necessary.  For more information on New JCI Mission / Vision please visit JCI website at www.jci.cc

For your compliance and please be guided accordingly.    Let’s “Be Better” and be One @ 61.   

At your service,

NSG Van Torrevillas

I